Gem State Staffing-Caldwell is hiring for an Admin/Hr Specialist. This onsite role provides front desk coverage while supporting key HR and administrative functions, including onboarding, training coordination, hourly hiring support, attendance tracking, internal communications, and employee engagement activities. The ideal candidate is professional, organized, people-focused, and comfortable using HR systems and technology. Strong communication skills and the ability to manage multiple priorities in a fast-paced manufacturing environment are essential. Bilingual (English/Spanish) abilities are highly preferred.

 Key Responsibilities:

Front Desk & Customer Support

• Serve as the professional, welcoming voice for incoming calls and route them appropriately.
• Greet visitors, vendors, and candidates, providing excellent customer service.
• Assist with general administrative tasks, office coordination, and supply needs.

Employee Support & HR Operations

• Assist employee timesheets, login issues, and general HR questions.
• Support onboarding activities, including orientation scheduling, new hire packets, document collection, and timeclock setup.
• Maintain accurate onboarding, training, and personnel records.
• Track employee attendance and attendance points daily; escalate concerns as appropriate.
• Support hourly hiring efforts, including interview scheduling, communication, and pre-employment steps.

Communication, Engagement & Culture

• Coordinate employee engagement activities, recognition programs, and cultural events.
• Update and maintain internal communication platforms.
• Support and administer employee surveys to gather feedback on workplace satisfaction and engagement.
• Compile and analyze survey results and collaborate with HR and leadership to identify improvement opportunities.

Administrative Support

• Assist the HR Business Partner with administrative tasks, reporting, and special projects.
• Ensure confidentiality and professionalism when handling employee information.
• Provide backup support for HR and office functions as needed

Qualifications & Skills:

• High school diploma or equivalent required; HR-related coursework preferred.
• 1–3 years of administrative, HR, or customer-facing experience preferred.
• Strong interpersonal, communication, and customer service skills.
• Comfortable using HRIS systems (UKG experience a plus) and Microsoft Office tools.
• Highly organized with strong attention to detail and follow-through.
• Ability to handle sensitive information with discretion and professionalism.
• Bilingual English/Spanish strongly preferred.

Work Environment:

• Onsite role in a manufacturing/office setting.
• Frequent interaction with employees, leadership, and external contacts.
• May require occasional flexibility during employee engagement events, hiring events or onboarding periods.

 Schedule and Pay Rate:

Monday–Friday, 8:00 AM – 5:00 PM

Pay Rate: $22.00/hr-$25.00/hr