Job description:

Key Responsibilities

· Scan paper personnel files into PDF format with accuracy and consistency

· Electronically file documents in multiple systems, including an HR platform and internal server folders

· Track and report daily progress of scanned files using Excel

· Locate, organize, and catalog job descriptions from both paper and electronic sources

· Update job descriptions to align with current collective bargaining agreement language

· Create and maintain a centralized job description library for the site

· Provide regular progress updates and basic reporting to stakeholders

· Collaborate with HR team members as needed while managing assigned tasks independently

Required Skills & Qualifications

· Strong administrative and data management experience

· Intermediate Excel skills, including pivot tables and formulas

· High level of accuracy and attention to detail

· Ability to manage confidential information professionally

· Comfortable working independently on structured projects

· Strong organizational and document management skills

Physical & Work Environment Requirements

· Ability to repetitively remove and re-file documents from filing cabinets

· Ability to sit, stand, and walk throughout the workday

· Onsite presence required (position is not remote due to physical document handling)

Preferred Experience

· Prior HR, records management, or administrative project experience

· Experience working with HR systems or employee files

· Familiarity with document scanning and digital filing best practices